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Legal Operations
AI Contract Renewal Monitor
Renewal and notice dates across your contract portfolio are tracked, with alerts sent before any deadline passes.
Auto-renewals rarely announce themselves. By the time someone notices, the notice window has closed and you are committed for another term. AI Contract Renewal Monitor reads your contracts, extracts renewal, notice and expiry dates, and reminds the right person before each deadline. Uncertain dates go to a person for review, so the calendar you rely on is one your team has checked.
- Renewal, notice and expiry dates pulled from every contract
- Reminders sent before each notice deadline
- Uncertain dates checked by a person before tracking
$6,200
20–30 working days
Optional maintenance $310/mo
What it is
AI Contract Renewal Monitor reads your contract portfolio, extracts every renewal, notice and termination date, and alerts the right person early enough to act before a deadline is missed or an unwanted auto-renewal locks in. Dates it is unsure about go to a person for review before they are tracked.
Why businesses buy it
A missed notice date can lock you into a supplier you meant to leave or a price you meant to renegotiate. Tracking dates in a spreadsheet works until someone forgets to update it or leaves the company. This build reads the contracts themselves, keeps the dates current and sends reminders with time to act. It is tested on your own contracts before launch, with an accuracy report. The Scope Card sets the document types, fields and systems in writing, and it never makes legal decisions for you.
Problems this solves
Unwanted contracts auto-renew because the notice date passed unnoticed
The monitor reads your contract portfolio and extracts every renewal, notice and termination date. It alerts the right person early enough to act before a deadline is missed.
Renewal dates live in a spreadsheet nobody keeps up to date
Dates come straight from the contracts through one intake route, such as an inbox or upload folder. New contracts are added as they arrive, without retyping.
Ambiguous date clauses get tracked wrongly and cause surprises
Dates the monitor is unsure about go to a person for review before they are tracked. Validation rules check each field, up to 25 per contract type.
The wrong person gets the reminder, or nobody does
Alerts go to the person responsible, as set during setup. Tracked dates pass to the agreed destination system, so the team sees what is coming up.
A good fit if
You hold a portfolio of contracts, leases or vendor agreements, and tracking renewal, notice and termination dates is done by memory, spreadsheet or calendar reminders someone has to set.
You've been caught by an auto-renewal or a missed notice window before, and want deadlines flagged with enough lead time to actually act.
You can name up to three document types and give us at least 20 real sample contracts for each, so date extraction is tuned on how your agreements actually read.
You want alerts sent to a named person or channel automatically, not a report someone has to remember to open.
Not the right fit if
You need substantive clause text, such as indemnification or limitation of liability, pulled out, not just dates tracked. See AI Clause Extraction.
You need documents sorted and tagged by type as they arrive, before anyone tracks a date inside them. See AI Legal Document Classification.
You want broader coordination across matters, vendors and outside counsel, not a single monitoring job. See AI Legal Operations Assistant.
Your portfolio covers more than three contract document types. Add a note at checkout and we quote it, or start from our Custom AI enquiry form.
How it works
- Contracts arrive through the intake route you choose, an email inbox or an upload folder, covering up to three document types such as vendor agreements, leases or service contracts.
- Renewal Monitor reads each contract and extracts the dates that matter: renewal date, notice period, termination window and any auto-renewal or evergreen clause that changes the deadline.
- Validation rules check each extracted date against expected ranges and flag anything unusual, such as a notice period shorter than your policy allows.
- Anything the extraction isn't confident about goes into a review queue for the person you named, rather than being written as a firm date into your system.
- Confirmed dates are written into the destination system you connected, such as your matter management platform or a shared calendar, with alerts set ahead of each deadline.
- We test the build against 100 of your real sample contracts before launch and hand you an accuracy report on the extracted dates.
What you provide within 72 hours
Your portal lists these the moment you order. Delivery starts the working day after everything is in and your access is checked.
- Your business information (company basics, hours and brand voice), shared during intake, or confirmation we can reuse what you gave us on an earlier order.
- At least 20 real sample contracts for each document type Renewal Monitor should read, redacted if you need to.
- The exact renewal, notice and termination fields to extract, plus your policy for how much notice counts as enough.
- Access to the destination system the confirmed dates should be written into, such as a calendar or matter management platform.
- The name of the person who reviews anything the extraction is not confident about.
- Admin access and API keys for every connected system, shared by adding our team as a user or creating a key you control, never by email.
- One decision-maker who can approve the tracked date fields and sign off at launch.
- An API key for your own AI model account (for example OpenAI or Google Gemini), created for this build with a spending limit.
The 72-hour rule. Send everything on your checklist, including access, within 72 hours of ordering so your build starts on time.
Timeline
Start
Intake verified, sample contracts and tracked date fields confirmed.
Weeks 1–2
Date extraction and validation rules built for your document types.
Week 3
Source and destination systems connected and alert timing configured.
Weeks 3–4
100 sample documents processed, accuracy report shared with you.
Week 4
Your review and two rounds of changes.
Go-live
Live, handover report sent, support starts.
| Option | Delivery time | Price |
|---|---|---|
| Standard | 20–30 working days | $6,200 |
| Express | 15–25 working days | $7,300 |
| Rush | 10–20 working days | $8,350 |
What you receive at handover
- The AI Contract Renewal Monitor, configured and deployed to your environment
- Date extraction rules for up to three contract types, with a human review queue
- One intake route and connections to up to two systems
- Renewal, notice and termination alerts routed to the right person
- A test report with an accuracy report from 100 sample contracts
- An admin guide, the written handover report and 30 days of post-launch support
Expected benefits and how to measure them
- Can help you act on notice dates before they pass
- Helps avoid renewals you did not intend to keep
- Makes it easier to see upcoming deadlines across the portfolio
- Notice deadlines missed
- Count missed notice dates in the year before launch from your records. Track the same count after.
- Unplanned auto-renewals
- List renewals that went through without a decision, before and after launch.
- Dates held for review
- Count dates sent to the review queue each month to see how often contracts are unclear.
Before you start: List any missed notice dates and unplanned renewals from the past year, and note how renewal dates are tracked today.
These are things to track, not promised results. Outcomes depend on your data, your team and your market.
Running costs
The build price is one-time. Running AI Contract Renewal Monitor afterwards costs roughly $30–200/month depending on page volume, covering OCR and AI usage plus storage, billed directly in your own accounts.
AI usage during the build and testing is also billed to your accounts, so you keep ownership of every provider relationship. Nothing runs through us.
Ask about running costsCustom requirements
If you need something outside the Scope Card, add a note at checkout. You get a written Change Quote, and that work only starts once you accept it. Your original order runs on its normal timeline either way. Larger or bespoke projects go through the Custom AI request form instead.
Request a custom versionKeep it running
Monthly maintenance covers monitoring, fixes, model and platform updates, a monthly health report and monthly hours for changes such as new date fields, adjusted alert timing or a changed notice policy. It starts after the 30 days of support, bills monthly, and can be cancelled any month.
$310/mo (5% of the build price a month, includes 3 change hours)
Optional. Starts after the post-launch support period. Cancel any month.
How maintenance worksHow this compares
| Do it yourself with a SaaS tool | Hire a custom agency | Upmark Labs | |
|---|---|---|---|
| Price | A contract-management add-on bills per contract stored, whether you review it or not | A paralegal or admin tracks a spreadsheet by hand | Ours is one fixed price, shown on this page before you buy |
| Scope | A contract-management add-on is a generic field set you configure per document type yourself | Scope depends on who set the spreadsheet up | Ours is written on the Scope Card before purchase |
| Alerts | A contract-management add-on often needs someone to check a dashboard | Reminders depend on someone remembering to set them | Ours pushes alerts to a named person ahead of each deadline |
| Delivery | Sign-up is instant, tuning date extraction well is not | Building and maintaining a spreadsheet takes ongoing time | Ours has a fixed delivery time shown before you buy, with faster options |
Questions about this product
How much does AI Contract Renewal Monitor cost?
The build is a one-time fixed price, shown in the price panel on this page next to each delivery speed, and it is confirmed with your Scope Card. It covers date extraction, validation rules, the reminder schedule, the human review queue, connections to your systems and the accuracy report we run on your contracts before launch. We charge nothing per contract afterwards.
How is AI Contract Renewal Monitor different from AI Clause Extraction?
Renewal Monitor is built around dates: renewal windows, notice periods, termination deadlines and auto-renewal triggers, tracked over time with alerts before each one arrives. Clause Extraction pulls substantive clause text, such as indemnification or limitation of liability, into structured fields for review. You can run both, because they answer different questions.
Does AI Contract Renewal Monitor make legal decisions about our contracts?
No. It extracts dates and flags them against your stated policy, it does not decide whether to renew, terminate or renegotiate anything. Low-confidence dates go to the reviewer you named, and any decision about what to do before a deadline stays with a qualified person on your team, not the extraction itself.
How much does AI Contract Renewal Monitor cost to run each month?
Roughly $30 to $200 a month in your own accounts, covering OCR and AI usage plus storage. The figure scales with how many contract pages pass through it, so loading your full portfolio costs more in the first month than tracking new contracts afterwards. We charge nothing per contract or per reminder, and monthly maintenance is optional.
How long does AI Contract Renewal Monitor take to launch?
The delivery time is fixed before you buy and shown in the delivery panel on this page, with faster speeds where offered. It starts once your sample contracts, reminder rules and system access are in. Most of the build goes into tuning date extraction against your real contracts, because notice clauses are written in many different ways, and then writing the accuracy report.
How far ahead does AI Contract Renewal Monitor send alerts?
Alert timing is agreed during setup and matches your notice-period policy, so a contract with a 90-day notice window can be flagged well before that window closes. Alerts go to the person or system you named, and anything the extraction is unsure about goes to a review queue instead of a silent guess.
Can I track a new date field with AI Contract Renewal Monitor later?
Yes. Adding a tracked date field within your existing three document types fits inside the monthly change hours in maintenance. Adding a fourth document type is a bigger change and gets a written Change Quote first, based on your request.
Stop finding a renewal deadline after it's passed.
Order AI Contract Renewal Monitor and it tracks every renewal and notice date across your portfolio on a fixed delivery date. The scope above is what you get, in writing, before you pay.
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